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Here you’ll find templates and job aids to help
you with project management tasks. Check this site
often for updates as the QNPM Framework evolves.
Templates provide a format, some standard content, and
instructions for creating a specific project management
deliverable. Job Aids include worksheets, checklists
and tables of information you can use when completing
templates or using a project management process or
technique. You can sort and view the Templates and Job
Aids by
phase, topic, or
alphabetically. For more
information about the phases, read about the
Project Lifecycle.
This document provides detailed instructions,
recommended text, and examples to support you in
developing a Project Definition Document using the QNPM
template.
The Project Definition Document provides a brief
overview of a proposed project to promote a shared
understanding of it before a more detailed Plan,
Schedule, and Budget is prepared.
This job aid supports managers who have been asked to
review or approve a Project Definition Document (PDD).
For each section of the PDD, it suggests quality
considerations and key questions to pose to the authors.
This document provides detailed instructions,
recommended text, and examples to support you in
developing a Project Business Case using the QNPM
template.
A Business Case demonstrates a project’s benefits and
shows that other options were analyzed before the team
arrived at its recommendation to pursue a particular
project. A Business Case outlines a project’s financial
and non-financial benefits and addresses questions such
as strategic fit, achievability, affordability, and
governance.
This document provides detailed instructions,
recommended text, and examples to support you in
developing a Project Plan using the QNPM template.
The Project Plan describes what work a project will
do, what results will be achieved, and how project work
will be executed and managed. It describes team roles
and responsibilities and deliverables. It identifies
assumptions, constraints, dependencies, risks, and
issues, and it provides high level
Schedule and budget
information.
This job aid supports managers who have been asked to
review or approve a Project Plan. For each section of
the Project Plan, it suggests quality considerations and
key questions to pose to the authors.
The Project
Schedule is a Gantt chart that outlines
when activities will take place and when deliverables
will be completed. It also identifies project milestones
and phases. The QNPM Tool will help you create a Schedule for larger projects; what is provided here is
an Excel file.
This worksheet is designed to help determine all the
resources required to complete a project. You will need
a work breakdown structure, or an outline of all the
work required to complete the project, to use this
worksheet.
This "Ready Reckoner" provides approximate human
resource costs for staff by grade level, and it is used
to estimate the human resource cost of a project.
RISK MANAGEMENT
This document provides detailed instructions,
recommended text, and examples to support you in
developing a Risk Management Plan using the QNPM
template.
The Risk Management Plan outlines the risk management
approach for a specific project. It provides standard
terminology, clear roles and responsibilities, a
detailed description of the risk management process, and
the standard templates used in that process. It is
designed to guide the project team and stakeholders.
This log is used to record and track risks throughout
the life of a project.
A form used to communicate a newly-identified risk to
the Project Manager.
A form used to summarize an assessment of a specific
risk.
A Risk Status Report provides information on the
team’s effectiveness in managing risks. It shows the
team’s effectiveness in taking action to reduce the
potential negative effects of risks on a project.
This worksheet allows you to assess risks according
to four factors: probability, impact, timeline, and
status of response activities. It produces an overall
risk score based on each of these factors. The higher
the score, the greater the danger the risk poses to the
project and the higher its priority.
CHANGE CONTROL
This document provides detailed instructions,
recommended text, and examples to support you in
developing a Change Control Plan using the QNPM
template.
The Change Control Plan outlines the change control
approach for a specific project. It provides standard
terminology, clear roles and responsibilities, a
detailed description of the approved change control
process, and the standard templates used in that
process. It is designed to guide the project team and
stakeholders.
A form used to document a new change request.
A form used to communicate the impact of a requested
change on the overall project.
This log is used to record and track change requests
throughout the life of a project.
ISSUE
MANAGEMENT
This document provides detailed instructions,
recommended text, and examples to support you in
developing an Issue Management Plan using the QNPM
template.
The Issue Management Plan outlines the issue
management approach for a specific project. It provides
standard terminology, clear roles and responsibilities,
a detailed description of the approved issue management
process, and the standard templates used in that
process. It is designed to guide the project team and
stakeholders.
A form used to communicate a newly-identified issue
to the Project Manager.
A form used to summarize an assessment of the impact
of an issue on a project.
This log is used to record and track issues
throughout the life of a project.
This document provides detailed instructions,
recommended text, and examples to support you in
producing a Status Report using the QNPM template.
A Status Report provides a high level summary of the
progress of a project and how risks, issues, and change
requests are being managed.
This job aid supports managers who have been asked to
review or approve a Status Report. For each section of
the Status Report, it suggests quality considerations
and key questions to pose to the Project Manager.
A standard agenda to be used at weekly team status
meetings.
This document provides detailed instructions,
recommended text, and examples to support you in
producing a Document Management Plan using the QNPM
template.
The Document Management Plan outlines the document
management approach for a specific project. It provides
standard terminology, clear roles and responsibilities,
and a detailed description of expectations of team
members regarding document control. It is designed to
guide the project team.
Project archives contain all final project
deliverables, communications materials,
procurement-related documents, and project management
deliverables. This checklist is a job aid for compiling
a project archive.
A Team Launch is an all-team meeting to build the
team and orient team members to the Project Plan,
Schedule, and Budget as well as the project’s
administrative and project management processes.
An Exit Interview is done when a team member leaves a
project team. They are conducted so that managers can
learn from the insights and criticisms of departing
employees and identify ways to retain other team
members.
A RACI Chart is a popular tool used to clarify roles
and responsibilities in an organization. It is a table
that provides a list of project activities and
information about roles different people have in
relation to those activities.
This document provides a generic project organization
chart with descriptions of common roles on projects,
such as Sponsor or Steering Committee member. It
supports completion of the Human Resources Plan section
of a Project Plan.
Team Stage Survey
Project teams go through different stages of
development, and effective leaders manage teams
differently depending on which stage they are in. This
job aid helps Project Managers determine (i) which stage
of development their team is in and (ii) what leadership
style is most likely to support a high performing team.
This checklist provides a list of common stakeholders
in Qatar’s public sector projects to consider when
identifying project stakeholders.
This document provides detailed instructions,
recommended text, and examples to support you in
producing a Communications Plan using the QNPM template.
A Communications Plan outlines the overall approach
for communicating with stakeholders about a specific
project. It outlines key messages, describes key
stakeholders, and describes communications activities
and how their success will be evaluated. It also
provides a communications budget and
Schedule.
A document that helps you define the role of the
Steering Committee and its members and how the Committee
will operate.
A template for an agenda for Steering Committee
meetings.
A document that helps you define the role of the
Advisory Committee and its members and how the Committee
will operate.
A template for an agenda for Advisory Committee
meetings.
This job aid provides three questions you should ask
stakeholders in order to have a clear discussion about a
project. Their answers will reveal their interests in
and perceptions of a project and give you early warning
of emerging conflicts.
This job aid helps you determine how to engage
project stakeholders t based on the level of impact the
project is expected to have on them.
This
document provides detailed instructions, recommended
text, and examples to support you in producing a Project
Manual using the QNPM template.
The Project Manual is a brief document that outlines
administrative processes, methodologies, and other
expectations of the project team.
This template provides a generic format for recording
meeting information, including decisions and actions. It
can be used for a variety of meeting types, such as
weekly team status meetings, risk management meetings,
or approval meetings.
An Action Plan is for smaller teams. It helps break
down work packages in the Project
Schedule into smaller
activities and helps track progress.
This worksheet is designed to help compile an
inventory of projects in a program, a portfolio, a
department, or an entire organization.
This job aid provides advice on which elements of the
QNPM Framework to use based on the size and complexity
of a project
This document provides detailed instructions,
recommended text, and examples to support you in
producing a Project Acceptance Document using the QNPM
template
This document serves as a record that all of the
project’s deliverables have been accepted as complete
and states whether or not the project is regarded as
having achieved its overall goal.
This document provides detailed instructions,
recommended text, and examples to support you in
producing a Lessons Learned Document using the QNPM
template.
This document provides advice to other projects by
sharing lessons learned and timeline and cost
information. |
